Onboard only after verification clears
Candidates submit documents through a secure link, HR reviews each one, and the employee record is created once everything is verified, with letters on your letterhead along the way.
Integritas HRMS digitises onboarding. HR sends candidates a secure link to upload documents and give consent, reviews and accepts each item, then creates the employee record, login and joining letters, using background verification from a company with ten years in the field.
Designed around the real work
Verification before the employee record
Candidates upload identity, address, education and experience documents without an account, using a signed link that expires.
Review item by item
HR accepts or sends back each document with a reason. Accepted items stay accepted, so nothing is redone twice.
Consent and a clear audit trail
Candidates give typed-name consent and a drawn signature, and HR can download the accepted authorisation as a PDF.
Documents kept private
Files live on private storage and are served only after a permission check, never at a public address.
Letters on your letterhead
Offer, appointment and confirmation letters are written from the record, edited if needed, numbered and emailed.
A clean start on day one
The employee record, login and joining letters are created together. Until verification clears, attendance, leave and salary stay closed.
From setup to done in four steps
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1
Create the candidate
Pick the documents needed and a due date.
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2
Send the secure link
The candidate uploads over several sittings and submits when ready.
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3
Review and clear
Accept, or send back only what is wrong.
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4
Create the employee
Records move across, with the login and joining letters.
Works with the rest of the platform
Onboarding questions
Can candidates upload documents before they are employees?
Yes. HR creates a candidate and emails a signed link that expires after seven days. No account is needed, and the employee record is created only after verification clears.
What can be verified?
Identity documents, proof of address, education certificates, experience letters, previous salary slips, bank account proof and photographs, with the relevant details captured next to each file.
What letters can we issue?
Ten kinds, including offer, appointment, confirmation, increment, experience, relieving and salary certificate, on the issuing company's letterhead. Each can be read and edited for one person before it is sent.
Can we import our existing employees?
Yes. Branches, departments, designations, employees, leave balances, salary structures and attendance history can be loaded from spreadsheets, checked row by row before anything is written.
More solutions
See Integritas HRMS in action
Book a personalised demo and we will walk through the product against your own HR requirements.